Note on IAU GA 2022 registration fees

The IAU General Assembly (GA) is held every three years and is a unique opportunity to bring astronomers from across the world together for two weeks. The IAU therefore spends a significant fraction of its annual budget to enable wide and diverse participation, by providing many travel grants primarily to young astronomers and astronomers from developing countries. In contrast with some other big unions and societies, the IAU does not use its scientific meetings to provide income for the organization, just the opposite.

By having a General Assembly only once every three years but for a period of two weeks, the IAU aims to optimize a maximum amount of science with minimal travel. The GA program typically consists of six IAU Symposia, a dozen Focus Meetings, Divisions Days, and meetings centered around the IAU Offices and Executive Working Groups, as it does at GA 2022. Therefore, in those two weeks, astronomers not only get to hear and present the latest results in their own fields of expertise, but also have an opportunity to attend symposia and meetings to learn about other areas of astronomy, interact informally with lots of colleagues from across the entire world, make new connections, set up new collaborations, and learn about (and contribute to) IAU's efforts to train young scientists and use astronomy as a tool for education, outreach and development.

In the selection of the host city and country for a GA, the IAU pays special attention to the commitment of the Local Organization to keep the registration fee as low as possible. Due to the pandemic, many conferences have now shifted to a hybrid mode with a mix of in-person and remote presentations. Some people have been surprised that the registration fees of such meetings are not lower, especially since online communication tools appear to be cheap or even free for individuals. But this is not the case for big conferences, and their organizers have to recover those costs somehow. In fact, as stressed also by other organizations, the costs are highest for conferences in hybrid mode since the organizers have to pay both the costs of the venue for two weeks as well as extra costs for recording and broadcasting the live presentations.

The LOC of GA 2022 in Busan has from the very beginning been fully committed to keep registration fees as low as possible. They are now coping with the extra costs of the hybrid format as well as those associated with the postponement of the GA. By asking speakers to pay the full registration fee (note that in-person registration is required to submit oral abstracts, whether in-person or remote), they have made the choice to keep the virtual registration fee low to enable the participation of more colleagues with fewer resources.  

IAU President, on behalf of IAU Officers
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Registration Guidelines
Registration for IAUGA 2022 is only available online via the IAUGA 2022 official website at www.iauga2022.org. To register, you are requested to sign up to create an account.

IAU Code of Conduct

participants must accept the IAU Code of Conduct in order to register. To learn more about the IAU code of conduct, please click here.

COVID-19 Regulations

All in-person participants must comply with the COVID-19-related rules and regulations of the Republic of Korea for entry. As of November 1, 2021, the South Korean government announced the roadmap for gradual return to normal and quarantine regulations will be updated monthly from January 2022 for in-person participants, as the terms and conditions may vary from country to country.

Important Dates

Korean Standard Time (KST): GMT+9
Early-bird registration closes February 28, 2022 23:59 KST
Regular registration closes May 31, 2022 23:59 KST
Late/Onsite registration starts June 1, 2022 00:00 KST onwards

Registration Fee Schedules

There are two types of registrations for GA2022: IN-PERSON and VIRTUAL registrations. In-person registrants can submit abstracts to both oral and e-poster presentations, while virtual registrants can submit abstracts only to e-talk/e-poster presentations. Please refer to the abstract submission guideline.

Registered participants can change from in-person to virtual registration or vice-verse by June 30, 2022, but there will be a charge to cover the cost of credit-card transactions.

IN-PERSON registration fees (Hybrid GA)   1 Euro = 1,360 KRW  (as of March 2021)
Category Early-Bird Regular Late/on-site
currencies KRW Euros KRW Euros KRW Euros
IAU/non-IAU member 720,000 529 792,000 582 876,000 644
student/senior 432,000 318 480,000 353 528,000 388
daily ticket 240,000 176 264,000 194 264,000 194
VIRTUAL registration fees (Hybrid GA)
Category Early-Bird Regular Late/on-site
currencies KRW Euros KRW Euros KRW Euros
IAU/non-IAU member 432,000 318 475,000 349 525,000 386
student/senior 259,000 190 288,000 218 317,000 233
daily ticket 144,000 106 158,000 116 158,000 116

Change, Cancellation and Refund

A request on any changes or cancellation of the registration should be made to the Secretariat via email at registration@iauga2022.org. A processing fee, 30,000 KRW, for changes of the registration type will be either deducted from the refunded amount (in-person to virtual) or added to the additional amount (virtual to in-person). A processing fee, 60,000 KRW, for a full cancellation will be deducted. Due to administrative issues, all refunds will be processed after the completion of the General Assembly.

Korean Standard Time (KST): GMT+9
Full Refund minus fees By March 31, 2022 23:59 KST
50% Refund minus fees April 1, 2022 00:00 KST – June 30, 2022 23:59 KST
No Refund July 1, 2022 00:00 KST onwards
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